Administrative Coordinator - Vendor Data
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Location: Charlotte, NC (in-person) 28208
Compensation: $25.00-$28.00/hour depending on experience
Employment Type: Contract thru end of 2026

Position Overview
The Vendor Coordinator serves as the subject-matter expert for vendor master data and 1099-related activities. Under direct supervision, this role is responsible for maintaining accurate vendor records, supporting compliance initiatives, and identifying potential fraud risks. This position will provide support during the implementation of a new software, QuickBooks online. 

Key Responsibilities

Vendor Master Data Management

• Complete all vendor additions, changes, audit requests, and ongoing maintenance in compliance with standard operating procedures.

• Maintain a clean and accurate vendor master through consistent validation and quality control processes.

• Establish and maintain effective working relationships with vendors and internal stakeholders regarding vendor setup and change requests.

• Communicate clearly and professionally via written and verbal correspondence with internal customers and external vendors.

Reporting & Projects

• Prepare ad hoc reports and support special projects as requested by management.

• Assist with projects including purchasing card statement files, escheatment processes, and other compliance-related initiatives.

• Support continuous improvement initiatives related to vendor master processes and supplier portal utilization.

Qualifications

Minimum Requirements

• Associate’s Degree in Accounting, Business, or a closely related field.

• 2+ years of experience managing vendor master data, including knowledge of 1099 reporting requirements.
  
  WORKING KNOWLEDGE OF QUICKBOOKS ONLINE REQUIRED

• Strong written and verbal communication skills with the ability to interact effectively with vendors and internal teams.

• Excellent organizational, time management, and analytical skills.

• Intermediate to advanced proficiency in Microsoft Excel.

• Ability to work independently in a fast-paced, team-oriented corporate environment.

• Must be able to pass a pre-employment drug screening.
  
  Category Code: JN002, JN001
  #LI-WP1
  #LI-Onsite
  SeniorityLevel: Associates