Purchasing Coordinator - Entry Level
New Graduates & Entry Level candidates are strongly encouraged to apply! Under general supervision, this role is responsible for managing purchase order processing and monitoring supply chain activity after orders are placed. The position communicates with both domestic and international suppliers to coordinate pricing and delivery timelines. It also works closely with internal teams to align supply needs with operational demand. The role supports the procurement department by assisting with initiatives and projects related to sourcing, purchasing operations, and supplier management.

Opportunity Type: Contract (5+ months)
Location: Charlotte, NC
Schedule: Monday-Friday 8am-5pm (REMOTE on Friday's)
Pay/Compensation: $23.00/hour

Key Responsibilities

Manage daily administrative activities related to purchasing operations.
Prepare and process purchase requisitions and purchase orders for materials, parts, and equipment.
Investigate and resolve purchasing discrepancies involving orders, invoices, shipments, or reporting.
Maintain strong relationships with suppliers to address delivery schedules, documentation, and quality concerns.
Support improvements to invoicing, collections, and purchasing processes.
Compile, maintain, and organize required records, reports, and documentation in both electronic and physical formats.
Develop and document procedures related to purchasing, inventory control, and maintenance operations.
Determine order quantities and delivery timing while monitoring demand and assisting with forecasting future needs.
Track and report key performance metrics to help control costs and improve operational efficiency.
Assist with preparation of RFQ documentation, including bidder instructions, specifications, and proposal forms.
Coordinate onboarding of new suppliers, maintain item records, and support procurement initiatives or projects.
Maintain vendor databases and qualified bidder lists.
Participate in quarterly inventory counts and assist with resolving discrepancies, which may occasionally require extended hours.
Maintain internal purchasing tracking tools to provide visibility into active orders and procurement activity.
Collaborate with departments including Maintenance & Repair, Accounting, Accounts Payable, Legal, Tax, and Internal Controls.
Provide guidance to field personnel on procurement processes and assist with vendor statement reviews and reconciliation issues.
Maintain supplier communications and documentation, including invoices, orders, and required vendor records (such as insurance certificates, tax forms, and banking information).

Education, Experience, and Skills

Bachelor’s degree in Logistics, Business Administration, or a related field preferred.
At least 1 year of experience in purchasing, procurement, or supply chain operations is preferred.
Experience managing inventory data within an ERP system; familiarity with Microsoft Dynamics Great Plains or Oracle is a plus.
Solid understanding of procurement processes and purchasing practices.
Strong analytical thinking, problem-solving, and decision-making abilities.
Excellent communication and negotiation skills to effectively manage supplier relationships and secure quality materials at competitive prices with reliable delivery.
Advanced Microsoft Office proficiency, including the ability to build spreadsheets in Excel and prepare documents in Word.

Category Code: JN022, JN016, JN014, JN044
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