Job Title: Vendor Coordinator
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Location: Primarily Remote (must be able to come onsite as needed for meetings/training)
Compensation: $24.00/hour
Employment Type: Temporary Contract 

Position Overview

The Vendor Coordinator serves as the subject-matter expert for vendor master data and 1099-related activities. Under direct supervision, this role is responsible for maintaining accurate vendor records, supporting compliance initiatives, and identifying potential fraud risks. This position will provide temporary coverage during a maternity leave and plays a critical role in ensuring vendor data integrity within Oracle Fusion Cloud.

Key Responsibilities

Vendor Master Data Management

• Complete all vendor additions, changes, audit requests, and ongoing maintenance in compliance with standard operating procedures.

• Maintain a clean and accurate vendor master through consistent validation and quality control processes.

• Establish and maintain effective working relationships with vendors and internal stakeholders regarding vendor setup and change requests.

• Communicate clearly and professionally via written and verbal correspondence with internal customers and external vendors.

Compliance & Risk Management

• Identify, evaluate, and escalate potential red flags related to fraudulent activity.

• Partner with management and Information Security to mitigate vendor-related risks.

• Maintain, vet, and validate 1099 documentation in accordance with IRS regulations and organizational standards.

• Review and prepare data for annual 1099 reporting to ensure regulatory timelines are met.

Reporting & Projects

• Prepare ad hoc reports and support special projects as requested by management.

• Assist with projects including purchasing card statement files, escheatment processes, and other compliance-related initiatives.

• Support continuous improvement initiatives related to vendor master processes and supplier portal utilization.

Qualifications

Minimum Requirements

• Associate’s Degree in Accounting, Business, or a closely related field.

• 2+ years of experience managing vendor master data, including knowledge of 1099 reporting requirements.

• Strong written and verbal communication skills with the ability to interact effectively with vendors and internal teams.

• Excellent organizational, time management, and analytical skills.

• Intermediate to advanced proficiency in Microsoft Excel.

• Ability to work independently in a fast-paced, team-oriented corporate environment.

• Must be able to pass a pre-employment drug screening.

Preferred Qualifications

• Bachelor’s Degree with an emphasis in Accounting.

• Working knowledge of Oracle Fusion Cloud, specifically vendor maintenance functionality.

• Demonstrated problem-solving skills and attention to detail.

• Experience supporting compliance, audit, or financial operations teams.
  
  Category Code: JN002, JN007, JN024
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