Senior Accounts Payable Specialist
Accounts Payable
Accounts Payable
Charlotte , North Carolina Contract To Hire Nov 18, 2024
Senior Accounts Payable Specialist
A Construction client in Charlotte is seeking an Accounts Payable Specialist to join their team and own the accounts payable function, as well as and provide recommendations for process improvements. This role involves managing detailed invoice payments, expense reimbursement requests, and other payment processes using Sage and Stampli software. The AP Specialist will handle payments to vendors, suppliers, leaseholders, and related entities, as well as review and enter utility bills for 90 locations. Responsibilities include ensuring proper approval levels for all transactions, monitoring cash flow when preparing weekly checks, and adhering to internal procedures aligned with generally accepted accounting principles (GAAP). The Specialist will prepare and disburse checks, ACH payments, and other transactions while maintaining organized records of all paid invoices. Additionally, they will communicate with management regarding payments that fall outside policy or require clarification and promptly research and resolve payment inquiries. This position is ideal for a detail-oriented professional who excels at optimizing accounts payable workflows.
Location: Central Charlotte – Elizabeth area – 100% onsite
Hours: Monday – Friday 8am-5pm
Pay: $28-30/hr on contract and will convert at $60,000 - $65,000
Responsibilities
A Construction client in Charlotte is seeking an Accounts Payable Specialist to join their team and own the accounts payable function, as well as and provide recommendations for process improvements. This role involves managing detailed invoice payments, expense reimbursement requests, and other payment processes using Sage and Stampli software. The AP Specialist will handle payments to vendors, suppliers, leaseholders, and related entities, as well as review and enter utility bills for 90 locations. Responsibilities include ensuring proper approval levels for all transactions, monitoring cash flow when preparing weekly checks, and adhering to internal procedures aligned with generally accepted accounting principles (GAAP). The Specialist will prepare and disburse checks, ACH payments, and other transactions while maintaining organized records of all paid invoices. Additionally, they will communicate with management regarding payments that fall outside policy or require clarification and promptly research and resolve payment inquiries. This position is ideal for a detail-oriented professional who excels at optimizing accounts payable workflows.
Location: Central Charlotte – Elizabeth area – 100% onsite
Hours: Monday – Friday 8am-5pm
Pay: $28-30/hr on contract and will convert at $60,000 - $65,000
Responsibilities
- Reconcile processed work by verifying entries and matching system reports to balances.
- Allocate expenses to accounts and locations; analyze reports, record entries, and manage payments.
- Process vendor payments, verify IDs, resolve discrepancies, and handle purchase orders or amendments.
- Track payment schedules, including uninvoiced amounts.
- Process employee reimbursements and advances.
- Automate expense data collection using modern tools.
- Maintain ledgers by verifying and posting transactions.
- Reconcile vendor accounts and monthly statements.
- File and organize documents, prioritizing electronic storage.
- Calculate and report unpaid sales taxes on invoices.
- Protect confidentiality of organizational data.
- Stay updated through ongoing education and training.
- Propose and implement AP process automation using technology.
- Oversee weekly check runs, ensuring timely and accurate payments.
- Ensure compliance with accounting standards and data accuracy.
- Reconcile AP Trial Balances and PO Clearing accounts monthly; investigate variances.
- Prepare annual 1099s to maintain compliance.
- Review and resolve coding for proper business unit, department, and account allocation.
- Assist with capitalizing fixed assets and maintaining accurate records with the Controller.
- Address escalated accounting review issues with the team and management.
- Ensure timely monthly closeout of books, adhering to deadlines.
Category Code: JN001, JN005