Accounts Payable Coordinator

Our client, who specializes in services within the automotive sector focusing on high-quality vehicle maintenance and care, is hiring for an Accounts Payable Coordinator to join their team! Known for its attention to detail and customer satisfaction, this company ensures efficient and reliable service while upholding strong environmental standards. This person will be responsible for reviewing and processing invoice payments, expense reimbursement request forms, and other payment requests. They'll also pay vendors, suppliers, leaseholders, and other organizations for the company and its subsidiaries. 

Opportunity: Contract-to-Hire
Pay: $28-30/hour (converting to $60,000 - $65,000)
Location: Charlotte, NC - 100% on site
Schedule: Monday-Friday, 8am-5pm

Responsibilities:

• Reconcile processed transactions by verifying entries and comparing system reports to balances, ensuring accuracy and compliance.
• Charge expenses to appropriate accounts and locations by analyzing invoice and expense reports and recording entries.
• Manage vendor payments, including monitoring discount opportunities, verifying federal IDs, resolving discrepancies, and issuing stop-payments or purchase order amendments.
• Maintain a system to track payment due dates, including amounts not yet invoiced.
• Process employee expense reports and advance requests, ensuring accuracy before preparing payments.
• Verify and post account transactions to maintain accurate accounting ledgers.
• Reconcile vendor accounts by reviewing monthly statements and addressing related transactions or variances.
• Ensure compliance by calculating sales tax requirements on invoices and preparing annual 1099s as needed.
• Oversee weekly check runs, ensuring timely, accurate payment processing for all entities.
• Collaborate with the Controller to reconcile AP trial balances and PO clearing accounts to general ledger balances monthly, addressing any variances.
• Review and verify proper business unit, department, location, and account coding for all items, addressing discrepancies as needed.
• Communicate effectively with team members, management, and vendors to resolve issues, provide information, and ensure accurate processing.

Qualifications:

• 3+ years of experience in full cycle AP 
• Knowledge of SAGE 100 or similar accounting systems 
• Proficient in Microsoft Office Suite 
• Experience within the construction or real estate industries preferred
• Excellent communication, time management, and analytical skills

Category Code: JN001
#zr