Accounts Payable Specialist (with cash applications)

Summary: Non-Profit Our Property Management client in Central Charlotte is seeking an Accounts Payable Specialist for their team! The Accounting Specialist will be responsible for processing Accounts Payable using Yardi and Excel software, as well as assisting with posting payments. This includes processing payments to vendors, for credit card purchases, as well as deposit and key all payments received by the agency. This is accomplished by reviewing and posting invoices, processing and mailing checks, splitting paid charges, verifying that non-incorporated vendors are set up for 1099’s, and coding, entering and posting cash receipts. This is a contract to hire opportunity and for the contract duration, CRG offers full benefits to contractors!

Location: Charlotte, NC – Outside of Uptown - Dilworth/ East Blvd area - 100% on site – Free parking

Opportunity: Contract to Hire

Compensation: $20/ hour to start and will convert to permanent/FTE at $42,000 (probably around 4-6 months but not sure)

Hours: Monday- Friday 8am -5pm

CRG Benefits for Contractors after 90 days:

• Medical, Vision, Dental, Life Insurance, and Long- & Short-Term Disability insurance is offered after 90 days of employment with CRG!
• We also offer a Flexible Spending Account (FSA) along with a Health Savings Account (HSA) with our medical plan. CRG matches the first $500 of the HSA contributions.
• We also have a 401K plan, where CRG matches 100% of the first 3% and 50% of the next 2% of employee contributions!
• Our 30K Life Insurance policy is FREE (no cost to the employee), as long as you sign up for it!

Company Benefits after Converting Permanent:

• 37 Total PTO/Holidays - 12 sick days, 12 vacation days, 13 paid Holidays
• Pension Plan - North Carolina Local Governmental Employees’ Retirement Plan - The employee’s share of the cost is 6% and is automatically deducted from the employee’s paycheck and the company will contribute 7.5% for each eligible employee into a general fund.
• Medical - Cigna PPO Plan with Health Reimbursement Account (HRA) plan where the company will provide 1st dollar coverage up to $1,500 for single and $3,000 for family, & a Flexible Spending Account (FSA) coverage.
• Dental & Vision Plan
• 457 Plan (like a 401K) - Local Government Employees’ Retirement Plan
• FREE premium for Life Insurance, Short & Long Term Disability, and AD&D
• Employee Assistance Plan (EAP)

Responsibilities

• Responsible for Accounts Payable and assisting with cash applications using Yardi and Excel software
• Assist with opening daily mail, stamp with date received
• Verify vendor and PO numbers, property, quantity, price and GL account code from the related P.O.
• Ensure payments to vendors are timely
• Enter and post invoices into Yardi, split paid charges out to the site level, ensure that all invoices balance to the batch total in the system.
• Contact vendors and/or staff to clarify information and request information or alerts them of problems such as price variance or quantity discrepancy
• Research any past due invoices and/or statements.
• Processes purchasing card transactions for all employees, by verifying that the receipts match statements, ensuring that there is a P.O. for each item listed on the statement, and enter into Yardi.
• Mail checks and direct deposit notices, send positive paycheck information to the bank, send electronic payment files to the bank.
• Issue stop payments, voids and reissues lost or incorrect payments. Research check information in the bank software.
• Allocate payments for monthly financial reports.
• Create Excel worksheets including properties, amounts, GL numbers, dates and notes to allocate charges to individuals or to properties and verify that the correct properties are being charged, then submit to AR.
• Contact vendors to request refunds, and/or removal of late fees.
• Make correction adjustments through journal entries.
• Prepare daily Excel spreadsheet that details mail.

Education and Experience

• HS Diploma required, Associate’s Degree or higher preferred
• 3+ years of recent experience with full cycle Accounts Payable
• Must be a fast and accurate worker with the ability to multitask well
• Must be analytical with the ability solve problems efficiently
• Must have strong data entry and customer service skills

Category Code: JN001, JN005