Accounts Payable Specialist
We are seeking a detail-oriented Accounting / Accounts Payable Specialist to support daily accounting operations, invoice processing, vendor payments, and financial recordkeeping. This individual will be responsible for ensuring accurate and timely processing of accounts payable transactions, reconciling financial records, resolving discrepancies, and maintaining compliance with established accounting procedures.

The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working with accounting systems, vendor accounts, and payment processing.

Opportunity Type: Contract to Hire
Schedule: Monday-Friday 8am-5pm on-site - once permanent, hybrid schedule
Pay/Compensation: $26.00/hour + quarterly bonuses once permanent
Location: Charlotte, NC, 28203

Key Responsibilities

Review, verify, and process vendor invoices, ensuring accuracy of purchase orders, pricing, quantities, account coding, and supporting documentation.
Enter and post invoices into the accounting system, ensuring accurate allocation of expenses across properties or operating locations.
Reconcile invoice batches and verify that transactions balance with accounting system records.
Communicate with vendors and internal departments to resolve invoice discrepancies, pricing variances, payment issues, and outstanding balances.
Research past-due invoices, vendor statements, and payment discrepancies to ensure timely resolution.
Process and reconcile employee purchasing card transactions, verifying receipts, expense documentation, and compliance with procurement policies.
Prepare and distribute vendor payments, including checks, direct deposits, and electronic payment files.
Manage payment adjustments, including stop payments, voided checks, and reissued payments.
Monitor banking activity, research check transactions, and assist with fraud prevention procedures.
Assist with North Carolina sales and use tax calculations, general ledger reviews, tax documentation, and timely submission of required payments.
Track and allocate utility expenses, ensuring accurate records and timely payments to avoid late fees.
Coordinate with vendors regarding refunds, billing adjustments, and removal of incorrect charges or late fees.
Maintain organized financial records, invoice documentation, and filing systems.
Respond to internal accounting inquiries and assist with retrieving financial documentation as needed.
Support additional accounting and administrative functions as assigned.

Qualifications

Previous experience in accounts payable, accounting support, bookkeeping, or a related financial role preferred.
Familiarity with invoice processing, purchase orders, vendor payments, and general ledger account coding.
Experience working with accounting software or financial management systems.
Proficiency in Microsoft Office applications, particularly Excel.
Strong attention to detail with the ability to identify and resolve financial discrepancies.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Ability to work independently while collaborating with vendors and internal departments.
Ability to maintain accuracy and confidentiality when handling financial information.
Experience with purchasing card reconciliation, electronic payment processing, or sales and use tax reporting is a plus.

Category Code: JN001, JN005
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SeniorityLevel: Associate