Office Administrator / Bookkeeper
Summary: CRG is launching a search for an Office Administrator / Bookkeeper for a full-time onsite position at a boutique law firm in southern Charlotte. This firm has been delivering outstanding counsel and service to area businesses for 30+ years and has received excellent reviews. In the role, you will be responsible for QuickBooks-based accounting functions, office administration, and vendor and HR management. The team is seeking someone polished, detail-oriented, organized, and strong with numbers. Prior law firm experience is a plus but not required.

Opportunity: Direct-Hire / Permanent
Location: Charlotte (Southpark)
Schedule:

• Monday – Friday
• 8:30-5:30 with 1 hour lunch
• 100% onsite

Responsibilities:

• Manage accounting functions in QuickBooks, including accounts payable and receivable, client invoicing for multiple attorneys, monthly payroll processing, 401(k) and HSA administration, and month-end/year-end close
• Prepare monthly partner compensation reconciliations, maintain trust accounts, and coordinate with the outside CPA to ensure bank reconciliations are completed in a timely manner
• Track and report on client collections daily, monitor accounts for past-due balances, and manage wire transfers and annual 1099 processing
• Administer employee benefits programs including healthcare enrollment and ends, open enrollment, and monthly insurance billing, while serving as the primary resource for employee benefits questions
• Lead new hire onboarding and offboarding, ensuring all paperwork, equipment setup, and policy training are completed on time
• Oversee office operations including mail distribution, supply management, vendor coordination, and ensuring conference rooms and common areas are maintained daily
• Serve as the primary point of contact for IT and technology vendors, managing equipment, software systems, and resolving issues in a timely manner
• Support HR functions by maintaining personnel records, drafting and updating company policies, and ensuring compliance with benefits regulations
• Assist with special projects including insurance renewals, website updates, social media posts, event coordination, and building management as needed

Qualifications:

• High School Diploma or GED
• Professional and polished demeanor with strong business acumen
• Detail-oriented with excellent communication skills
• Bookkeeping or accounting expertise preferred

Benefits:

• 100% covered medical, dental, vision, and life insurance for employees
• HSA with company contribution of $1000 annually
• 401K with 3% safe harbor contribution annually
• Profit Sharing
• Holidays + 3 weeks of vacation days, with additional days added in the following years